Toolbox
Guides, publications and templates
to facilitate your parental engagement in education.
Guides and publications
For the sake of the environment, we only publish electronic versions, which also enables us to make changes quickly if necessary. The guides are therefore constantly evolving and truly up-to-date.
The essentials of involvement
Our eight essential guides for a parent starting their involvement, a parent looking for basic information and guidance, or simply for a parent curious to learn more about involvement in school governance structures.
- General information
- ENGAGMENT IN THE PC, THE GB, THE PPO AND THE SNAC
- TRAINING FOR MEMBERS OF THE GB (in French only)
- A calendar
- A lexicon
My commitment
to make a difference.
A guide to parental involvement in the school system.
- A simple yet comprehensive summary of opportunities for parental involvement in the school system.
- An invaluable aid for any parent interested in getting involved in their child’s school.
THE PARENTS’ COMMITTEE
Guide for curious, interested or beginner parents.
Understand the role and responsibilities of parents’ committee members.
Discover the key steps to get started and actively involved in your committee.
THE GOVERNING BOARD
Guide for curious and interested parents.
Understand the mandate and responsibilities of the members of the governing board.
Find out how to take part in and contribute to the work of the council.
TRAINING FOR GOVERNING BOARD MEMBERS
Tips and tricks
- Here are a few ideas to help you make the most of your training.
- Links to online documents on the Ministry’s website.
THE Special Needs Advisory Committee
Guide for curious and interested parents.
Better understand the mission and functions of the members of the Special Needs Advisory Committee.
Know the steps to follow to contribute to the work of the committee.
Parent Participation Organization
Start-up and operation
- A document to inform parents on how to start a PPO and ensure its smooth running.
- Ideas and suggestions for identifying needs and fostering collaboration.
Calendar of parental engagement in education.
The annual agenda of topics and actions of a parent involved in education
- A monthly summary of actions to be taken and files to be processed in the GB and PC.
- Links to resources to learn more about each topic.
GLOSSARY OF INVOLVEMENT IN EDUCATION
Guide to terms, acronyms and abbreviations used in Quebec education.
- Enlightening definitions of the vocabulary commonly used in the world of education.
- A practical reference for all parents involved in school affairs.
The specifics of parental engagement and school governance
DELIBERATIVE ASSEMBLY PROCEDURES
Overview of the general process
- Explains the procedures of a Parents’ Committee or Governing Board meeting.
- For parents who have never attended a deliberative assembly, so that they can understand how it works.
Drafting minutes
Guide
- Includes tips for drafting minutes, as well as examples of minute elements.
- This guide is intended specifically for the secretary, who is responsible for taking the minutes.
CHAIRING
A SESSION
Guide
- A guide on the role and responsibilities of the chair of a deliberative assembly.
- A section on the specifics of chairing a governing board.
Preparation of the general meeting
parents
Guide and suggestions
- A document to prepare for a key moment in parental involvement.
- Ideas and suggestions to ensure active and enthusiastic participation from parents.
DESIGNATED FUND
Frameworks for collecting and managing funds from solicitations or donations
- How to manage funds effectively, in full compliance with the Education Act.
- What are the differences between a “Foundation” and a “Designated Fund”?
COSTS CHARGED TO PARENTS
Guide to free schooling in the youth sector
- Information and resources to help you understand free schooling and the role of authorities and parents in relation to school fees.
- Tables summarizing the legislative and regulatory frameworks applicable to free schooling.
DESIGNATION PROCESS
PARENT MEMBERS ON THE BOARD OF DIRECTORS OF A CSS (IN FRENCH)
Guide for the Parents’ Committee Procedure
- Does not apply to English-language School Boards
- In accordance with the Education Act (LIP) and the regulation reagrding the appointment of members of the Board of Directors of French-language school services centers.
CRITERIA FOR SELECTING A PRINCIPAL.
Guide for the Governing Board.
- A document to support the GB in this mandatory consultation.
- Ideas and suggestions to help us identify the needs of our school and the skills they require.
Road safety in schools surroundings
Template for a school road safety study document
- A template to help you do your own road safety study for your school.
- The guide aims to clarify certain elements of the template in order to adapt it to your situation.
Templates
Sample documents, initial ideas, fill-in-the-blanks templates.
Governing Boards
Highlights template for GB
To quickly communicate information and decisions from your GB to parents in your school.
Principal selection guide template
A guide for the governing board.
Template for the procedure rules of a GB
To oversee the deliberations and activities of the Governing Board.
Code of conduct Template
Starting point for writing a code of conduct adapted to the needs and context of your school.
Template of resolutions for the designated funds
These resolutions clarify the objectives pursued, the modalities of the campaign and the intended use of the funds raised.
School Daycare Parents’ Committee
Internal management template for the School Daycare Service Parents' Committee
To supervise the operation and meetings of your school daycare parents’ committee.
PPO
PPO Highlights template
To quickly communicate your PPO’s information and decisions with the parents in your school.
Internal management template for the OPP
To supervise the operation and meetings of your OPP.
Annual Report Template for OPP
A template to help you write your OPP’s annual report.
General Assembly of Parents (CE)
Example of an agenda
Word template (.docx) to help you write your agenda for a general meeting of parents.
Example of formal notice
Word template (.docx) to help you write your notice for a general meeting of parents.
Parent committees
Highlights template for PC
To quickly communicate your PC’s information and decisions with your school representatives.
Annual Report template for PC
An outline to help you write your PC’s annual report, which is usually tabled at the AGM.
PC internal rules template
To oversee the deliberations and activities of the Parents’ Committee.
Google Form survey template
A Google account is required. The link will open a page on which a button allows you to create a copy of the template on your Google drive.